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Exhibit Information

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Hot Topics
in Neonatology
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Hot Topics in Neonatology 2022’s Exhibit Hall gives your company the opportunity to spotlight your brand and connect with both new and existing customers. Use the information below to navigate through the information you need for Hot Topics 2022.
EXHIBIT HALL HOURS 

  Monday, December 5

      Welcome Back Happy Hour

  Tuesday, December 6

  Wednesday, December 7



7:00 a.m. to 6:00 p.m.

5:00 p.m. to 6:00 p.m.

7:00 a.m. to 5:30 p.m.

7:00 a.m. to 11:30 p.m.

Key Dates for Exhibitors 

   Monday, November 28

​   Tuesday, November 29

   Sunday, December 4
​   Sunday, December 4
   Monday, December 5
   Wednesday, December 7


Deadline for registration form, payment and
  representative names
​First day to receive freight at Gaylord National Resort
​  Fed Ex Office
Last day to receive freight
Exhibitor set-up between Noon-3pm
Exhibit Hall opens
Exhibitor breakdown by 1pm
All exhibits will be placed in the Woodrow Wilson ballroom, alongside food and beverage service. Exhibit Hall assignments are at the discretion of the planning staff and are based on a first come first serve.

IN-PERSON EXHIBIT 

$5,000 | $2,500 Non-Profit

FEATURES 

•  10’ x 10” exhibit space with a six-foot non-skirted* table, two (2) chairs.
•  Three (3) complimentary exhibitor registrations per exhibit, includes access to all general
    sessions, breakfasts, and breaks.
•  One (1) time list of registrants, including attendee name, company name and contact email
    (if they opted in), which will be sent the first day of the conference.
•  Participate in the Welcome Back Happy Hour and the exhibitor/attendee engagement
    activity during the conference. 

*Gaylord National Harbor is a linen free facility

GIVEAWAYS
Customary descriptive product literature and other items of a modest nature may be distributed. Any giveaway with a value of more than $25 must be approved by Hot Topics staff. No giveaways of over $100 will be allowed. No contests, lotteries and/or games of chance allowed. 

FOOD
Any significant food and beverage provided at your exhibit must be ordered through the Gaylord National. Please contact Candace.White@gaylordhotels.com 

AUDIO VISUAL
For any audio-visual requests, please contact Lanora.Settles@encoreglobal.com

Other Considerations**

•  Additional in-person exhibitor registrations can be purchased for $525 each (if required).
•  Additional in-person exhibit space can be arranged for a separate fee if required.
•  Additional exhibit space furnishings, electricity, internet, video, sound, and computer
    equipment are available for an additional fee and must be ordered pre-event.
•  Lead retrieval service available through approved vendor.
•  Freestanding displays are permitted if they fit in your designated exhibit space.

**subject to availability and discretion of planning staff​
CANCELLATION POLICY
This agreement may be cancelled without penalty prior to November 4, 2022. Written notice must be sent to Ivy.Gato-Gomez@Nemours.org. Cancellation after this date will result in forfeiture of the exhibitor’s fee.
FOR MORE INFORMATION
Questions and inquiries about Exhibit Opportunities, contact Ivy.Gato-Gomez@Nemours.org